FOA10-Accommodation

Hotel Accommodation

Important Dates

•	May 7, 2010 (JST): Deadline for hotel accommodation (online)

Room Rates

(Per person per night, including breakfast, service charge, and tax)

Hotel	Room Type	Room Rate
The Westin Awaji Island	Twin/SU [1]	JPY 13,500
	Twin	JPY 9,000
	Triple	JPY 7,500
Seaside Hotel Maiko Villa Kobe	Single	JPY 9,000
	Twin	JPY 9,000
	Twin/SU [1]	JPY 12,500
Hotel Ebisu	Single	JPY 6,900
	Twin	JPY 6,375
	Twin/SU [1]	JPY 7,425

[1]	SU: Single use

The Westin Awaji Island

1.	The hotel is located next to the conference site.
2.	You can specify your preferred roommates (e.g., accompanying persons or colleagues) to share a twin or triple room. For those who do not specify any particular roommates, we will try to match the applicants according to the stated preferences. For further information, please see "Guidance for On-line Application."
3.	Please note that one of the three beds in a triple room is a makeshift bed.

Seaside Hotel Maiko Villa Kobe

1.	The hotel is a 10-minute walk away from JR Maiko Station, from where a highway bus to the conference site (20 minutes, JPY 500/one way) is available.
2.	You can specify your preferred roommates (e.g., accompanying persons or colleagues) to share a twin room. For further information, please see "Guidance for On-line Application."

Hotel Ebisu

1.	The hotel is a 20-minute walk away from the conference site; a taxi ride between the two locations will take around 5 minutes (about JPY 700).
3.	The area map provided by the Awaji Yumebutai International Conference Center can be used to locate Hotel Ebisu and the conference venue.
2.	You can specify your preferred roommates (e.g., accompanying persons or colleagues) to share a twin room. For further information, please see "Guidance for On-line Application."

Cancellation and Refund Policies

The notice of cancellation must be addressed to the FOA10 Registration Desk.

The following cancellation and refund policies will apply:

8 or more days before the first night of stay	Full refund
2 to 7 days before	80% refund of daily room charge
1 day before	60% refund of daily room charge
On the first night of stay	50% refund of daily room charge
No notice given	No refund

Related Information

Contact Information

If you have any questions or need further information, please contact the FOA10 Registration Desk.

FOA10 Registration Desk
JTB Western Japan, Corp. Event & Convention Sales Dept.
Tel: +81-6-6260-5076
Fax: +81-6-6263-0717
E-mail: westec_op5[at mark]jtb.jp
Please replace the [at mark] with the symbol @ when e-mailing us.

Payment

Payment should be made in Japanese Yen (JPY) by credit card only.

•	VISA, MASTER, JCB, AMEX, DINERS cards are accepted.
•	If you are unable to pay by credit card, please contact the FOA10 Registration Desk.

Guidance for On-line Web Application

1.	Click on the button at the bottom to view the application form (please read through steps 1 to 7, before clicking the application button).
2.	Input your login ID and password in the "Login" dialogue box, and press the "Login" button to proceed to "My Page." If you do not have a login ID and password, please obtain them by pressing the "Login Application" button.
3.	Press the "New/Additional Application" button in the "Accommodation" dialogue box of “My Page” to proceed to the accommodation form.
4.	Select your preferred hotel, room type (single, twin, triple, room sharing with preferred roommates, roommate matching, etc.), and accommodation dates.
5.	Input the necessary items in the form:
	There are two accommodation options at "The Westin Awaji Island."
	Room Sharing:

•

You can specify your preferred roommates (e.g., accompanying persons or colleagues) to share a twin or triple room. When you specify your colleagues to share a room, their individual "Inquiry No." is required (please communicate with your colleagues). The "Inquiry No." can be found in the "Login Information" dialogue box (please see here) after logging into "My Page." The specified roommates do not need to book accommodation individually; however, if you choose the option "Separate Payment," they MUST confirm the reservation and complete the payment by accessing "My Page" themselves.

•

This option is also available at "Seaside Hotel Maiko Villa Kobe" and "Hotel Ebisu."

Roommate Matching:

•	For those who do not specify any particular roommates, we will try to match the applicants according to the stated preferences. Please provide the following information: (1) your gender, (2) your age, (3) room type (smoking or non-smoking room), and (4) additional comments/questions.
•	Please note that your requests on matching may not be fully accepted, and that switching your accommodation to another room/hotel during the conference will involve a penalty: You will need to pay the room charge for the original reservation in addition to the new one.

6.	After checking your input items, press the "Reserve" button, the "Go to Payment Processing" button to proceed to the credit-card transaction, and complete your application.
7.	After pressing the "Reserve" button, an automatic confirmation e-mail will be sent to the registered e-mail address. If you do not receive the confirmation e-mail, please contact the FOA10 Registration Desk.
8.	You can check your status (application details and payment status) by accessing "My Page."